Accounts Payable Specialist

Job description

We are seeking a highly skilled Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will manage the company’s financial obligations and ensure accurate and timely payment processing. The ideal candidate will have a minimum of 6 years of experience in accounts payable and a strong knowledge of accounting principles. The ideal candidate will have strong organizational skills and can accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Responsibilities

• Process and review invoices, purchase orders, and expense reports for accuracy and completeness.
• Verify and reconcile vendor statements, resolving any discrepancies on time.
• Ensure accurate and timely payment processing, adhering to company policies and procedures.
• Assist with month-end closing activities, including account reconciliations and financial reporting.
• Collaborate with cross-functional teams to resolve payment-related issues and improve processes.
• Communicate effectively with vendors, responding to inquiries and resolving payment-related concerns.
• Stay updated on industry best practices and changes in accounting regulations.
• Review and record invoices from vendors to ensure accuracy in billing  Process expense reports from employees Identify discrepancies and escalate in an appropriate manner.
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses.
• Maintain 1099s and generate report at year end.

Qualifications

• Minimum of 6 years of experience in accounts payable, preferably in a fast-paced environment.
• Strong understanding of general accounting principles, including accruals, reconciliations, and financial reporting.
• Proficient in using accounting software and MS Excel for data analysis and reporting.
• Excellent attention to detail and accuracy, with the ability to multitask and meet deadlines.
• Strong problem-solving and analytical skills to resolve payment-related discrepancies.
• Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
• ERP experience in MS Dynamics (D365) | Oracle NetSuite | Coupa | Point Purchasing is an added advantage.
• High level of integrity and professionalism in handling confidential financial information.
• Strong understanding of General Ledger systems and Accounts Payable processing.
• Strong organizational, analytical, and recording skills.
• Detail oriented.