Global frozen food manufacturer, United States & Canada (Head Office)

A global frozen food manufacturer with 20,000+ employees worldwide and $8B+ annual revenue struggled with inefficient travel and expense management across their US & Canada operations. Their legacy PRMS system created operational bottlenecks and compliance challenges.

Financial Impact:

Manual T&E processing, inconsistent employee record management, non-standardized approval flows, poor expense visibility, and lack of financial system integration caused significant operational inefficiencies.

Group
Group 247

60%

System uptime for catalog functionality with sub-2 second response times

Group
Vector

100%

Data accuracy through dynamic requestor information pickup system

Group
Vector (1)

Real-time

Maximum PR-to-PO processing cycle with automated workflows

Group
Vector (3)

Standardized

Approval workflows across US & Canada 

Group
Group 246

Audit-ready

Expense tracking and compliance reporting 

Group
Group 247

60%

System uptime for catalog functionality with sub-2 second response times

Group
Vector

100%

Data accuracy through dynamic requestor information pickup system

Group
Vector (1)

Real-time

Maximum PR-to-PO processing cycle with automated workflows

Group
Vector (3)

Standardized

Approval workflows across US & Canada 

Group
Group 246

Audit-ready

Expense tracking and compliance reporting 

Goals

Goals

  • Implement fully automated T&E processes in SAP
  • Centralize employee record management across US & Canada
  • Streamline approval flows for travel requests and expense claims
  • Connect T&E module with SAP Finance for real-time posting
  • Enable comprehensive expense tracking and audit capabilities
Our Solution

Our Solution

  • Automated T&E Process: Implemented fully automated Travel & Expense system in SAP
  • Centralized Record Management: Unified employee records across US & Canada using PR05
  • Streamlined Approvals: Standardized approval workflows for travel and expense claims
  • SAP Finance Integration: Connected T&E module for real-time expense posting
  • Audit-Ready Tracking: Enabled comprehensive expense tracking and compliance reporting
Results

Results

60% reduction in reimbursement cycle time across all regions

100% digital processing with centralized T&E control achieved

Complete policy compliance with reduced manual errors

Real-time expense posting through SAP Finance integration

Strengthened data integration between employee and financial systems

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